Administrative Assistant | Part-Time (15-18 Hours/Week) | Greater Flint and Genesee County

Ele's Place - Greater Flint and Genesee County is looking for a part-time Administrative Assistant responsible for maintaining the efficient office, building, and administrative operations for the branch, acting as a welcoming ambassador to the families, visitors, staff, donors, and volunteers, and serving as the coordinator for building/facility maintenance needs.

Essential Job Functions:

• Greets visitors and answers telephone, referring callers to appropriate staff (includes handling sensitive family calls with care and ease); ensures friendly, efficient front desk operations.
• Opens and distributes all incoming mail and processes outgoing mail; keeps postage meter up-to-date with dollars and ink.
• Processes gifts/donations received and delivers the checks to the Director of Finance or the Finance Assistant.
• Provides clerical and special project support to the Program and Development teams. Inputs Program data into Raisers Edge and runs reports.
• Provides general administrative support to branch staff (e.g. copying, filing, mailing, etc.).
• Schedules community board meetings and branch staff meetings.
• Compiles minutes from community board meetings from the notes of attending staff and/or attends meetings to take minutes; composes routine correspondence as necessary. Compiles minutes from branch staff meetings.
• Keeps front office entrance, desk, lobby area, conference rooms, and workroom clean and neat.
• Maintains inventory and orders office supplies

Education Requirements: High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.

Position Requirements (Skills & Abilities):

• Proficient in Microsoft Office 365 and informational management systems; web navigation beneficial.
• Extensive knowledge of office management procedures and general knowledge of facilities management procedures.
• Self-starter with the ability to work both independently and as a team as well as multi-task.
• Highly organized with attention to detail and proven ability to meet deadlines.
• Effective governance and delegation skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to maintain confidentiality and interact with callers and visitors in sensitive situations.

Experience: Minimum one year of administrative and clerical experience required; office management experience preferred.

Benefits Package:

• Flexible Schedule (note: during events, minimal evenings/weekend time possible)
• Professional Development Assistance
• Employee Assistance Program
• Employee Perk Platform

Pay:  $15.00 - $18.00 per hour

To Apply: Please submit a resume and a cover letter to [email protected] for consideration.